Barcode Asset Management
How Barcode Asset Management Trumps Manual Systems
Without accurate visibility and stringent management, true operational efficiency may continue to be just a dream for many organizations. The more complex the company, the greater the need for a systematic approach to the management of equipment. Many organizations think they have control over their assets and operations, but they actually leave much to chance.
To determine where the organization stands, the first task is to complete an inventory of every piece of equipment and parts stock. This should be undertaken from scratch and then cross-referenced with any previous inventories and lists. Previous stock inventories have likely resulted in the creation of a variety of different lists with poor conformity and a lack of standardization.
Barcode asset management is the most efficient way of controlling assets and equipment. Each and every piece is tagged, asset tracking labels created and the information logged into a centralized database. Once information is recorded in this way, the location of the asset can be determined, theft and damage minimized, and return on investment optimized.
The barcode asset management system allows the controller to immediately determine the location of the piece of equipment and via cross-referencing, to determine the location and availability of crucial replacement parts as well. This can help avoid unnecessary downtime, leading to improved operational efficiency as a consequence.
Centralized Barcode Asset Management vs Manual Systems
Without a centralized barcode asset management system, confusion can reign. Manual systems are very prone to human error and time is wasted as the systems are compared, referenced, and questioned. Without a centralized system, individual internal methods can often conflict and confuse.
Due to a lack of visibility, many organizations end up with an overstocked parts department, as they are effectively unsure of their needs. In these cases it is easier to overstock rather than to run the risk of failure and downtime, yet this often results in an accumulation of unnecessary cost to the detriment of the organization.
Barcode Asset Management Systems, Accuracy, and Performance
With a barcode asset management system in place, a specific part can be transferred between facilities or departments efficiently. Its whereabouts can be tracked and sub inventories altered to take into account the transaction. This helps the company to maintain accurate interdepartmental accounting and avoid confusion when it comes to stock taking activities and reconciliations.
Once equipment has been allocated asset tracking labels as part of a barcode asset management system, it is far easier to institute the process of ordering, invoicing, and auditing. The centralized database can be manipulated and administered by a variety of engaged parties. Service providers can be audited and their activities checked to make sure their bills are accurate and performance ratified.