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EAP - Enterprise Asset Procurement™

Total Cost of Ownership For Retail Equipment

Retailers spend millions on equipment in their stores. Stop doing manual take-offs of your plans and start managing the remodel and new construction process with Verisae Enterprise Asset Procurement software.

EAP™ (Enterprise Asset Procurement) enables collaborative activities among the store planner, buyers, marketing, project managers and accounting staff to quickly create, manage, share and monitor equipment estimates and the purchasing process. It saves time, avoids errors and streamlines essential business processes across the store planning, design, construction management and accounting system. EAP™ seamlessly transfers asset information (such as asset type, serial number, warranty data etc.) to EAM™ for on-going asset management.

EAP™

Verisae EAP™ solution is designed to streamline the buying process. Unlike other procurement software where the focus is primarily on reducing the purchase price of an asset, EAP™ provides many more benefits such as:

• integrating store planner’s CAD system (AutoCad® or Microstation® ) with asset database
• reducing equipment layout time during store planning phase
• reducing errors and omissions on drawings and cost estimates
• providing accurate equipment purchasing data to improve executive decision making
• lowering expenses and purchasing costs of equipment
• eliminating data duplication with better integration capability
• increasing productivity and accountability
• minimizing corporate risk without interrupting current workflow
• creating paperless environment
• enabling SOX compliance
• enabling buying decisions based on TCO

The software solution has multiple modules that provides various benefits.

EAP™ Core

EAP™ core is at the heart of procurement solution. It consists of an asset library that contains information such as vendor addresses, asset lead times, asset price, warranty information and asset cut sheets. The store planner’s CAD system connects to the database and has access to full asset information while planning. The equipment can be a single item or a group of items (kit) used in this system to achieve the maximum flexibility while placing the equipment tags. Each piece of equipment is linked to the attributes directly from the database to eliminate the user key-ins. Such attributes are also used to annotate the equipment. One can place the tag as the note if one knows what it is or simply let the system retrieve the attributes based on the graphic symbols in the drawings. The equipment database can also be used as the corporate standard to maintain the drawing consistency across different projects within the retailer. Once the store plan is made in CAD system, the budget estimate for a project is quickly created in the database and can be reviewed by the buyers and project managers.

The buyer and project manager connect to the database using an EAP™ core client software loaded in their desktop computers using AutoCAD and Microstation and make job completion a part of the document, eliminating the words "not on tape". The software has a built-in reporting engine where rich management reports such as job cost, budget and comparison of one job with another can be easily made.

EAP™ Store Planning Change Request (SPCR)

The Store Planning Change Request (SPCR) program is designed and developed for managing the SPCR process. It clearly defines each distinct procedure which may involve store planners, equipment buyers, project managers, engineers, store owners and department managers. The basic idea behind the SPCR module is to track and create accountability within the organization. The module seamlessly integrates with the EAP™ core and leverages the user, job and location database fields.

EAP™ Used Equipment Inventory (UEI)

Quite often a retailer has one or many used equipment warehouses. At times it is more cost-effective to ship refurbished/used equipment to the project site rather than buying new. This module gives buyers access to the equipment inventory in real-time and helps place orders for the equipment from the warehouse. The warehouse employees also use this module to track and ship equipment. The module leverages the database fields of EAP™ core.

Interface with Other Enterprise Applications
EAP™ is designed to integrate with other Enterprise applications such as corporate finance (PeopleSoft, Timberline, Oracle etc.) using .csv files or web services. It also integrates with Verisae EAM™ for maintenance management of assets by seamlessly transferring the asset information such as warranty period and cut sheets.